In response to a request for feedback put forth by Nova Scotia’s Minister of Education, I wrote the following letter which I forwarded today.
In a recent letter to The Chronicle Herald, you invited families, students and educators to offer feedback on the report card system.
In my experience, teachers are often extremely reluctant to speak publicly on matters of education for fear of being seen as insubordinate or disrespectful. They often worry that speaking out will affect their current teaching position or their future job prospects. This fear silences teachers and keeps valuable information from being shared.
As an active teacher currently working in the Nova Scotia school system, I am taking you at your word that my feedback will be accepted in the manner in which it was requested. I expect that you will consider my comments to be neither disrespectful nor insubordinate. My only intent is to pass along my experience with the current report card system with the hopes that this ‘insider information’ will help to improve the current system.
My concern is that there appears to be a disconnect between what is being said and what is being done.
In your letter, you stated:
Comments on report cards should provide clear, straightforward information to parents about how their child is achieving and progressing in relation to program expectations and learning outcomes.
The HRSB policy on assessment states that report cards must be written: “using language that is based on learning outcomes and is easily understood by parents/guardians.”
What we have here is an oxymoron.
To ensure report cards are easily understood by all parents/guardians, we need to use clear and straight-forward language. But, when we must deal exclusively with learning outcomes, we are forced to use eduspeak.
It is extremely difficult, if not impossible, to do both at the same time and have anyone, other than other trained educators, understand what you ‘really’ mean.
In your letter you also stated:
It is important for families to know that teachers are expected to produce individual report cards for students. The idea that they must use only “canned” comments is not true. Teachers are encouraged to include personalized comments.
While I don’t presume to speak for all teachers, the ones I know, myself included, have not been encouraged to include personalized comments. In fact, most personalized comments have been discouraged and crossed out by administrators only to be replaced by general outcomes-based language.
As a former teacher, I know you are aware that teachers spend hundreds of hours writing report cards every year. And while it is true that we are not given “canned comments”, it is true that we have been specifically told by our administrators what we may and may not include in these comments. Over the years, this list of what is permissible to say has been whittled down to such a narrow point that often all that is left is what you might call a ‘canned’ comment.
All Nova Scotia schools (as far as I am aware) require teachers to submit their report cards to be proofread and edited by an administrator before they are sent home. This helps to pick up on most of the inevitable typos that occur when you type 100+ pages of reports, but it also ensures that all comments are outcomes-based and do not include any information that strays from this focus.
HRSB policy states that teachers are required to develop accurate report cards by always relating grading and reporting to the learning outcomes and excluding characteristics that are not linked to learning outcomes (such as effort, behaviour and attendance).
As well, individual student achievement will be measured against defined curriculum outcomes rather than compared to other students or measures of individual academic growth (and is) not be based on measures such as students’ social development and work habits, bonus points, student absence, missed/late assignments, group scores, neatness.
How is a teacher supposed to personalize a comment for a student when all personal information has to be excluded? Once again, we have ourselves a paradox.
There are many different ways for teachers to communicate with parents outside of report cards. As we used to say at my school, “No parent should ever be surprised by what they read on a report card.” Yes, we send home completed tests and projects and samples of work, we write newsletters, we make appointments to meet with parents and we call them when specific issues arise. We also have board scheduled parent-teacher interview times. Unfortunately, in the HRSB at least, parent-teacher interviews are no longer scheduled to follow the issuance of report cards. Any parent who is confused by their child’s report card must make a separate appointment to meet with or speak to their child’s teacher. For a variety of reasons, not all parents are able or willing to do this. Many of them rely on their child’s report card to be self-explanatory, as they should be.
In the end, it’s simple.
Parents want to know how their child is doing in school. They want to know what their child is good at and what they struggle with both academically and socially. They want to ensure that their child is a happy, independent learner. They want what’s best for their child. And students, even the little ones, want to know when they’ve done well and how they can do better.
We need to improve our current report card system so that parents and students understand what we are saying. Otherwise, what is the point of having report cards at all?